Document scanning service - (high speed A3 and A4).

Compact Data Management will scan, index and convert all of your documentation and return it to you in an efficient accessible format, typically documents are scanned and then written to CD or DVD as multipage TIF's, PDF's or Jpeg's along with free retrieval software to enable you to search for your documents based on index criteria agreed with you prior to commencement of scanning.

We are ISO9001:2000 accredited and all our employees are highly trained and sign a confidentiality agreement to ensure your work is safe and protected.

Free Sampling

Before scanning any of your documents we will meet with you to discuss your exact requirements and then provide you with a free sample so that you can be certain
your needs will be fulfilled.image 3

Data on Demand

We offer a stand-alone single user software solution, a multi user networked server based retrieval package and a multi user web
based option.image 3

Immediate Retrieval

If we have a document you need during the scanning process we provide a fax back service or if the document has already been
scanned we will email it to you.image 3

Document Indexing providing the data at your fingertips

image 10

 

Scanned documents need to be easily retrieved this is achieved by searching for your document within our free software. We index (catalogue) documents with relevant information. You tell us what to index or we can help you decide based on your requirements. You may need to find a document based on a person's surname or an invoice number or even a drawing number or a combination of many indexes. Our software has the ability to enable you to search and cross reference searches. so you will always find the document you are looking for with speed and ease.

Once found, our software enables you to view, print or email the document directly from your screen to avoid any further printing or duplication.

 

Post production alternatives

Ultimate Security Shredding & Secure Recycling


Secure destruction of scanned paperwork is offered as standard. Additionally we can supply a Secure Recycling Service which firstly shreds and then bleaches and pulps the paper ready for recycling into newspapers and magazines! The ultimate in green solutions helping our customers lower their own carbon foot print.

Alternatively we can box store your origination as each incoming Archive Box is logged into our Tracking Database and indexed with the relevant customer information. Boxes or individual files/documents within boxes, can easily be requested using our internet retrieval system.

As part of our total commitment to quality our services conform to ISO 9001 : 2000.

This means that all scanned images are legally admissible in court and to bodies such as the Inland Revenue and Customs and Excise.

We also offer an exception reporting service, which means we always notify you if a document appears to be out of place, and to give total peace of mind every member of staff also signs a confidentiality agreement prior to handling any client paperwork.